By-Laws of the Wisconsin Association of Municipal & County Assistant Managers

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I. Name

The name of this organization shall be the Wisconsin Association of Municipal and County Assistant Managers (WAMCAM).

II. Mission

The mission of WAMCAM is to enhance the future of professional management in Wisconsin communities and counties by creating opportunities for Wisconsin assistant managers or those serving in a management support role to enhance their personal and professional development, to build relationships, and to share ideas and initiatives that support the betterment of Wisconsin communities and counties.

III. Ethics

The Association supports and hereby adopts the International City/County Management Association (ICMA) Code of Ethics as currently in effect and as may be amended from time to time. The Board of Directors reserves the right to form a committee to review any member with respect to this section, upon written notification setting forth the suspected violation of the ICMA Code of Ethics. The Board may take any action necessary for the good of the Association, including the revocation of the association membership, for any member deemed to have violated the Code of Ethics.

IV. Membership

Categories of membership shall be as follows:

A. Full membership – shall be open to any individual employed full time assisting in the general management of a municipality, county, or council of government in Wisconsin excepting therefrom the Chief Administrative Officer.

B. Associate membership – shall be open to any individual interested in promoting the purposes of the Association but who does not qualify for full membership. Such members shall be entitled to all rights and privileges of the Association except the right to vote or hold elective office.

C. Student/Intern membership – shall be open to students who do not qualify for full membership. Such members are entitled to all rights and privileges of the Association except the right to vote or hold elective office.

V. Dues

The Board of Directors will recommend to the membership appropriate amounts of dues for each membership category. Following written notification of all members, a majority vote of membership in attendance at the next regularly scheduled meeting is required to establish such dues. Dues will be payable January 1 of each year.

VI. Officers and Duties

A. The seven officers of the Association shall include one President, one President-elect, one Secretary, one Treasurer, one Director At-large, one Immediate Past President, and one appointed Student/Intern Member Representative. The Student/Intern Member Representative shall be appointed by the President. All elected officers shall be full members as defined in Article IV, Section A, of these bylaws. All officers shall serve for a term of one year. At the end of the President-elects’ term, the President-elect shall automatically ascend to the office of President.

B. The President shall preside at all meetings of the Association and of the Board of Directors. The President shall appoint all chairpersons of standing and ad hoc committees, and have general supervision of the work of the Association. The President, or the President’s designee, shall represent the Association at any and all organizations with which the Association is affiliated.

C. The President-elect, in the absence of the President, shall preside at all meetings of the Association and Board of Directors. The President-elect shall coordinate activities of the Association’s standing and ad hoc committees and shall report on such activities to the Board of Directors. The President-elect shall also serve as the Association's parliamentarian.

D. The Secretary shall have custody of the Association's bylaws and all other records and documents of the Association and shall distribute and keep accurate reports of meetings and activities of the Association and the Board of Directors. The Secretary shall also maintain a twelve-month master programming calendar highlighting upcoming meetings/programs and shall keep an accurate list of attendance at Association meetings/programs.

E. The Treasurer shall keep all financial records, shall receive and disburse Association funds with the consent of the Association's Board, and shall keep an accurate record of the same. The Treasurer shall prepare an annual budget for the fiscal year (January 1 to December 31) to be adopted by the Board. The Treasurer shall report on the financial position of the Association on a monthly basis.

VII. Nominations, Elections, and Filling of Vacancies

A. Election of officers shall be held by a mail or electronic ballot, or alternative means as deemed appropriate by the Association, in November of each year. The results shall be announced in December. The term of the office shall be January 1 through December 31.

B. The President shall appoint a Nominating Committee at the regular meeting of the Association in September. This committee shall consist of three members including one member from the Board of Directors (who shall serve as Chairperson). Members of the Nominating Committee shall not be eligible for elective office. This committee will present a written report of those nominated for each elective office.

C. The Nominating Committee shall solicit from the membership recommendations and volunteers to serve in elected office. The Nominating Committee will provide to each nominee a nomination form requesting background/biographical information from each individual, information on the individual’s interest in a particular office, and any other information deemed necessary and appropriate by the Nominating Committee.

D. The Nominating Committee shall present to the membership candidates for each elected position and shall present only the names of eligible members who have consented to serve if elected. The Nominating Committee shall prepare and disseminate an election ballot to the voting membership, along with biographical information on each candidate. Upon finalizing the vote totals, the Nominating Committee shall issue a written report to the membership indicating the duly elected officers for each position.

E. The President shall fill any vacancy in elective office with confirmation by a majority of the voting members present at the next regular meeting. If the Presidency becomes vacant, the President-elect will assume that office and appoint a President-elect from the other members of the Board who shall be confirmed by majority vote at the next regularly scheduled meeting.

F. The President shall not be eligible to serve more than one term, except when the President-elect assumes the Presidency. In that case, the President may serve the remaining term as result of the vacancy and then serve one elected term of office.

VIII. Board of Directors

The Association’s governing body shall be the Board of Directors. The voting members of the Board shall consist of one President, one President-elect, one Secretary, one Treasurer, one Director At-large, one Immediate Past President, and one appointed Student/Intern Member Representative.

This Board, of which the President is Chairperson, shall be in charge of all business affairs of the Association.

IX. Committees

A. Standing and ad hoc committees of the Association shall be appointed as necessary to perform specific or on-going purposes of the Association. Such committees shall be created with the approval of the Board of Directors.

B. The President shall appoint, with the majority approval of the Board of Directors, such standing and ad hoc committee chairpersons.

C. It shall be the responsibility of the Committee Chairpersons to carry out the functions of the committee and report on Committee activities at the regular meetings of the Association.

X. Meetings

A. The Association shall meet regularly at least six times a year, or as determined by the Board of Directors at such hours and locations as the Board of Directors shall designate.

B. Special meetings may be called by the President or by a majority vote at any regular Association meeting.

C. The Board of Directors shall meet quarterly, or at the call of the President, to conduct Association business.

D. Robert’s Rules of Order, Revised, shall be the final authority as to parliamentary procedures, insofar as they do not conflict with any provision of the Association’s bylaws.

E. A quorum for meetings of the Board of Directors shall be one more than half of the voting members of the Board.

XI. Affiliation

This Association shall request affiliation with the Wisconsin City/County Management Association (WCMA) and the International City/County Management Association (ICMA). The Association may, in addition, be otherwise affiliated as desired by majority vote of the total voting members.

XII. Amendments

These bylaws may be amended at any regular meeting of the Association by a two-thirds vote of the voting members present. Such proposed amendments must be distributed to each voting member prior to the meeting at which the vote will be taken with an explanation as to the reasons for the proposed changes.

XIII. Adoption

These bylaws shall be in full force and effect from and after their approval by a majority of those eligible and exercising active membership.

Adopted: May 31, 2001

Amended: January 11, 2002